Large projects take a lot of time to prepare before they can be launched. Experts are involved to make sure that various sections of the project are in good shape. But did you know that everything could go wrong at the last minute if the users are not ready? Further, failure of the systems after takeoff is one of the greatest disappointments stakeholders can experience. So, the biggest question experts will have to examine is whether or not the project is operationally ready. To avoid such a debacle, experts can use these key points to succeed.
The business process management experts now have a role to play in making the takeoff a success. Before real operations are rolled out, there is a great need to create some time to perform tests. It is common to see many new organizations going into the field and conducting important tests to learn the response of the market and users, the functionality of the integrated technology and many other factors.
Tests may be costly since they are similar to operating the project in the real world, but the tests reveal hints about the areas that need polishing and changes. According to reputable experts on projects, conducting tests should be a mandatory stage that is planned from the beginning.
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Both the project and go-live communication protocols should be similar or almost similar. The main benefit of this is that they will be subjected to testing as the project is ongoing. Introducing totally new communication protocols when going live could prove to be a failure. After all, some of the employees who will be working on the project will be required to train the operational team; they can only train the operational team well in areas in which they have experience.
Creating such communication channels also takes time, and it is not a last-minute task. Some need to be revisited for improvement. Creating them early in the process is important. Finally, it is worth noting that early inclusion gives the testing team an opportunity to try them in the actual operational environment.
Users of the project need to be prepared early. It is recommended to have them entered in the database as early as 90 days before the project is completed. The minimum number of days should be 30 days. In some projects, the project leaders reduce the days if there is a threat of access compromise.
The last step is to take inventory of all the users and train them on how to use the system. If these steps are postponed until the operations have started, the operations will take longer to stabilize.
These three steps are important parts of operational preparedness in a large project. It is paramount that all are set in place, tested and modified to work perfectly before the rollout of the operations. By following this advice, you can rest assured that the project will be a big success. Even though some challenges may occur, they will not be as difficult when these steps are used.